Port Community System and SAP.

following is the basic procedure for Port Community System and SAP.

1^st step: vessel profile

             Vessel nomination (following Documents required for nomination.)

              Registry certificate.

              Tonnage certificate.

              International ship security certificate.

              P&I certificate.

              Safety management certificate.

              Document of compliance.

              International oil pollution prevention certificate.

              International load line certificate.

2^nd step: After approval of vessel profile list go to vessel list and take nomination   Number and go to SAP.

Log in with ID and PASSWORD

1)  Vessel nomination. ---> change ---> Nomination number & enter

(Add importer/exporter, Berth no date & time, Cargo Details.)----> Save.

Note down the notification number.

2) Create service order.

Enter vessel number from PCS---> enter order type--->type of services--> Click on schedule and note down the order number.

3) Vessel nomination to service order.

Enter IMO number from PCS--->enter nomination number & order No  and Assign.

4) Vessel related services.

Enter order number--->click on change--->enter importer/exporter   code--->Select operations--->vessel related services--->port dues and

pilotage & Save.

5) PDA estimate.

Enter notification number--->display--->create estimate & take print.

6) Payment option.

Payment against estimation--->enter estimation number--->enter TDS-

Bank account number and save.

Disbursement of accounts.

Before fifteen days of sailing of vessel Debit note should be prepared for Agency fees and if there is any signing off/on.

After receiving the port bills final disbursement should be made and

Should sent to the principle

Supplementary debit note is prepared when bills are received after the Final Disbursement.